Google Workspace Disclaimer

 

Google Workspace for Education Notice to Parents and Guardians

 

DISCLAIMER

 

This notice describes the personal information we provide to Google for these accounts and how Google collects, uses, and discloses personal information from students in connection with these accounts. 

Using their Google Workspace for Education accounts, students may access and use the following “Core Services” offered by Google (described at https://workspace.google.com/terms/user_features.html): 

• Assignments
• Calendar
• Classroom
• Cloud Search
• Drive and Docs
• Gmail
• Google Chrome Sync
• Google Meet
• Google Vault
• Groups for Business
• Keep
• Tasks

In addition, we also allow students to access certain other Google services with their Google Workspace for Education accounts. Specifically, your child may have access to the following “Additional Services”: 

• Applied Digital Skills
• CS First
• Google Bookmarks
• Google Maps
• Google Earth
• Google Photos
• Google Translate
• YouTube

Further, we allow students to access additional third-party services with their Google Workspace for Education accounts. Our school administrator enables access to these third-party services with your student’s Google Workspace for Education account, and authorizes the disclosure of data, as requested by the third party services. Additional information about these third-party services is available at 

Google provides information about the information it collects, as well as how it uses and discloses the information it collects from Google Workspace for Education accounts in its Google Workspace for Education Privacy Notice. You can read that notice online at https://workspace.google.com/terms/education_privacy.html You should review this information in its entirety, but below are answers to some common questions:

What personal information does Google collect?

When creating a student account, Burgettstown Area School District provides Google with the students name, school provided email address, and school provided password.  The District does not violate FERPA and HIPPA in the disclosure of the information it provides. 

When a student uses Google core services, Google also collects information based on the use of those services. This includes:

• Device information, such as the hardware model, operating system version, unique device identifiers, and mobile network information including phone number;
• Log information, including details of how a user used Google services, device event information, and the user's Internet protocol (IP) address;
• Location information, as determined by various technologies including IP address, GPS, and other sensors;
• Unique application numbers, such as application version number; and 
• Cookies or similar technologies which are used to collect and store information about a browser or device, such as preferred language and other settings.

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How does Google use this information? 

In Google Workspace for Education Core Services, Google uses student personal information primarily to provide the core services that schools and students use, but it’s also used to maintain and improve the services; make recommendations to optimize the use of the services; provide and improve other services your student requests; provide support; protect Google’s users, customers, the public, and Google; and comply with legal obligations. See the Google Cloud Privacy Notice for more information.

In Google Additional Services, Google may use the information collected from all Additional Services to deliver, maintain, and improve our services; develop new services; provide personalized services; measure performance; communicate with schools or users; and protect Google, Google’s users, and the public. See the Google Privacy Policy for more details.

Does Google use student personal information for users in K-12 schools to target advertising?

No. There are no ads shown in Google Workspace for Education core services. Also, none of the personal information collected in the core services is used for advertising purposes.

Some additional services show ads; however, for users in primary and secondary (K12) schools, the ads will not be personalized ads, which means Google does not use information from your student’s account or past activity to target ads. However, Google may show ads based on general factors like the student’s search queries, the time of day, or the content of a page they’re reading.

Can my child share information with others using the Google Workspace for Education account?

We may allow students to access Google services such as Google Docs, which include features where users can share information with others. 

Will Google disclose my child’s personal information?

Google will not share personal information with companies, organizations and individuals outside of Google except in the following cases:

With our school: Our school administrator will have access to your student’s information. For example, they may be able to

• View account information, activity and statistics;
• Change your student’s account password;  
• Suspend or terminate your student’s account access;
• Access your student’s account information in order to satisfy applicable law, regulation, legal process, or enforceable governmental request;
• Restrict your student’s ability to delete or edit their information or privacy settings.

With your consent: Google will share personal information outside of Google with parental consent.

For external processing: Google will share personal information with Google’s affiliates and other trusted third party providers to process it for us as Google instructs them and in compliance with our Google Privacy Policy, the Google Cloud Privacy Notice, and any other appropriate confidentiality and security measures.

For legal reasons: Google will share personal information outside of Google if they have a good-faith belief that access, use, preservation or disclosure of the information is reasonably necessary for legal reasons, including complying with enforceable governmental requests and protecting you and Google.

What if I have more questions or would like to read further?

If you have questions about our use of Google’s Google Workspace for Education accounts or the choices available to you, please contact [insert contact information for the school administrator]. If you want to learn more about how Google collects, uses, and discloses personal information to provide services to us, please review the Google Workspace for Education Privacy Center (at https://www.google.com/edu/trust/), the Google Workspace for Education Privacy Notice(at https://workspace.google.com/terms/education_privacy.html), and the Google Privacy Policy at https://www.google.com/intl/en/policies/privacy/), and the Google Cloud Privacy Notice at (https://cloud.google.com/terms/cloud-privacy-notice).

The Core Google Workspace for Education services are provided to us under Google Workspace for Education Agreement (at https://www.google.com/apps/intl/en/terms/education_terms.html) and the Cloud Data Processing Addendum (as https://cloud.google.com/terms/data-processing-addendum).